Crisis Management Organization | Safety Activities | Sustainability

NW-S Crisis response BCP

[Assumed risk：Air Pollution]

1．About this BCP proposal

1-1.Purpose

BCP (Business Continuity Plan) is a plan for companies to continue their business in the event of an emergency such as a natural disaster, a fire, or a terrorist attack, to minimize the loss of the company's assets, to continue important business, or to resume work as quickly as possible, in the event of an emergency such as a natural disaster, a fire, or a terrorist attack.

This BCP clarifies the action plan of the company's related functions in advance in order to minimize damage in the event of air pollution, make decisions on emergency responses when limited production of air pollution expands, and quickly and accurately implement the actions of each department.
1-2.Basic Policy

Ensure the lives and safety of employees and their families
Capture signs of air pollution and implement appropriate initial responses
Reduce the impact on business continuity plans and the damage situation
Cooperate with the government and peripheral companies to contribute the early stabilization of society and the region
1-3.Objective

No more than 3 working days of the production downtime(Restart in the shortest period approved by local government)
"0" Disease caused by air pollution.
"0 day" Customer production stop
1-4.Scope

The target company is NSK-Warner (Shanghai)
1-5.Publish to

Head of Departments of the Company and members of the Crisis Committee Criss Management liaison for each department of the Company
1-6.Management of distribution destinations and confidentiality obligations

Administrative officer: All distribution destinations
Confidential classification：confidential
Confidentiality restrictions: No electronic document transfer, No copy issuance
1-7.Contact

NSK-Warner(Shanghai) Crisis Committee

2. Preventive measures

2-1.Disaster assumptions

This BCP assumes that a serious air pollution disaster has occurred, and the following is an example of air pollution in Shanghai, which generally occurs between October and January of the following year. Generally, the yellow warning limits production by 30%, the orange warning limits production by 40%, and the red warning limits production by 50%. When the Fengxian District Ecological and Environmental Bureau (through the Management Committee of the Development Zone) has other requirements, it shall be implemented in accordance with the requirements of the local government.
2-2.Disaster mitigation measures

Based on the assumed disasters of 2-1, in the event of a crisis, overall mitigation measures must be implemented in advance to minimize damage loss
For details, please refer to BCP Appendix (2) Disaster Mitigation List.

3．Responding of a crisis occurred

3-1.Emergency response system

(1) This is the company's countermeasure system in the event of a crisis. For details, please refer to "BCP Appendix (3) Emergency Countermeasure System".

Commander of the NW-S Crisis Management Committee is the General Manager, Assistant of Commander is the Minister of Manufacturing, Secretary is the Director of General Affairs and Personnel Dept. The heads of each department are members of the Crisis Management Committee and are responsible for the crisis management of their departments.

(2) Responsibilities of each department

The necessary functions and basic responsibilities for a countermeasure system in the event of a crisis are as follows.

Organization / Function	Responsibility
Crisis Management Committee	Building a disaster prevention management system Confirmation of disaster mitigation goods Confirmation of disaster mitigation measures in each department Establishment of a coordination and supervision response mechanism in the event of a disaster
Environment Committee	Gather information about air pollution Confirm the weather forecast To the government's liaison window Training, rescue and limited production exemption application in the event of air pollution Plan for commute way that reduces pollution
Production control	Plan for reduce production Prepare to increase inventory
General Affairs and Human Resources	Training self-protection Prepare protective goods such as masks
Manufacturing Dep.	Development of multi-skilled employees Make an employee alternative plan
Purchase / Production control	Grasp of logistic risks Make a logistic alternative plan
Financial affairs	Communicate with insurance companies and familiarize the relevant compensation business
Employees	Training arrange a self-protection Training in communication with the top and bottom Training follow the instructions for an orderly action

(3)Emergency response team establishment and operation guidelines

Item	Contents
Standards	Set up according to the judgment of the commander of the Crisis Management Committee
Location	No1.Meeting room
Method	The Secretariat use emergency contact networks or other ways to notify the meeting places and times to emergency response team members. If in an emergency, not possible to gather at a fixed location, contact the emergency response team member with a specific meeting method and communication means to replace it.
Holding meetings	The Emergency Response team hold the regular meetings after established, an extraordinary meeting shall be convened at special case. Decide by the top of the Crisis Management Committee.
Operating guidelines	The members of each team report directly to the Crisis Management Committee. Strictly adhere to and implement the decisions and instructions of the Emergency Response Team. Each department is required to report to the Crisis Management Committee on the information collected and the response to the disaster Damage Information collected by each department should be report to the committee Regarding worker commander evacuation, work plan and production plan, it decides by chairman according to the customers’ response plan. In addition, the secretariat will notify all members of the company.

3-2.Basic response of the company ( list )

From the beginning of the air polluting warning until recovery, the basic correspondence at each stage is described below.

For details, please refer to "BCP Paper (4) Actions at Each Stage in the Event of a Crisis (List)"

stage	definition	Basic correspondence
Precursor period	After National Day, entered a period of high air pollution.	Confirm the preparation for disaster prevention mitigation in each department. Monitor the situation, raise inventory and buy masks.
Alarm period	Set conditions for limiting production by the Environmental Protection Bureau	Coordinate the preparation of departments. Issued reminders of attention, outdoor wearing masks, etc.;
Disaster period	Air pollution yellow warning　（AQI >300）	Implement the FP 30% limited production by Environmental Protection Agency. report to NSK CHINA Crisis Management Committee
	Air pollution Orange warning　（AQI >400）	Implement the FP 40% limited production by Environmental Protection Agency. report to NSK CHINA Crisis Management Committee
	Air pollution red warning　（AQI >450）	Implement the FP 50% limited production by Environmental Protection Agency. report to NSK CHINA Crisis Management Committee
Recovery period after disaster	Canceled limiting production by the Environmental Protection Bureau	Recovery production activities and report to NSK CHINA Crisis Management Committee

3-3.Report information (signs at the time of air pollution)

•The Crisis Management Committee reports to CHQ the details of the damage forecast, the results of the disaster, measures and support requests taken by the Company, etc.

•Reporting standards and reporting formats.
Please refer to「BCP enclosure(5) Crisis Report Regulations &Format」.

•・ For external inquiries from customers, media, and other local companies, it is necessary to consult with the NSK CHINA Crisis Management Committee on the corresponding guidelines before replying to specific countermeasures, disasters, and recovery.

4. On-premises deployment

4-1.Methods of informing employees

Education
Providing regular train to management and ordinary employees to thoroughly convey the contents of the BCP. According to the actual needs, external vendors who require access to the company also need to understand the content.

Announcement
The BCP is stored in the safe dojo for demonstrations for staff to learn
4-2.Training

Crisis Management Committee members and related employees
Training and practices regularly when an emergency response team set up.

Training frequency: once a year.

Review of countermeasures and systems
Through training, identify the deficient points and reviewed timely